Constitution and Bylaws


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Constitution

Article 1: Name and Designation


1. The name of the Association shall be the Association of Consulting Foresters of America, Inc. 

2. ACF or ACF Consultant may be used to designate the organization or an individual Full Member, Retired Member, or Lifetime Member.

3. ACF-AM or ACF Affiliate may be used to designate an individual Affiliate Member. 


Article 2: Objectives


The objectives of the Association shall be:
 
1. To enhance the natural resources of our clients with the application of proven scientific methods in our professional forestry practices.

2. To raise the professional standards and work of ACF Consultants and consulting forestry.

3. To develop and expand the services of ACF Consultants to the public.

4. To further public recognition of the ACF, ACF Consultants, and enhance the public's perception of forestry and forestry activities.

5. To serve as a forum for the exchange of information.


Article 3: Activities Limited to Exempt Purposes

No part of the net earnings of the Association shall inure to the benefit of, or be distributed to, its members, Trustees, Officers, or other private persons, except that the Association shall be authorized and empowered to pay, through its Executive Committee, reasonable compensation for service rendered and to make payments and distributions in furtherance of the objectives set forth in Article 2.


Article 4: Membership


1. Membership classifications shall be limited to Full Member, Retired Member, Lifetime Member, Affiliate Member, Member Inactive, Candidate for Member, and Associate Member. 

2. A Full Member shall be a Professional Consulting Forester whose principal business activity is providing forestry consulting services on a fee or contract basis.

3. A Retired Member shall be a former Full Member who derives his principal income from retirement or disability payments.

4. A Lifetime Member shall be a Retired Member who was a Full Member for at least 15 years and who makes a one time dues payment.

5. A Member-Inactive shall be a former Full Member who, because of changes in his employment, no longer qualifies for full membership, but wishes to maintain his relationship with the Association and its members. A Member-Inactive may not vote, hold office or use the ACF logo or ACF designation.

6. The principal business activity of an Affiliate Member shall be providing forestry consulting services on a fee or contract basis.  Affiliate Members may not vote.  Use of the ACF logo shall be set in the Bylaws by the Executive Committee.

7. A Candidate for Member shall be a Professional Consulting Forester or a provider of technical forestry consulting services and whose principal business activity is providing forestry consulting services or technical forestry consulting services on a fee or contract basis and who has not met the Full Member requirements or Affiliate Member requirements as set by the Executive Committee.  A Candidate for Member may not vote, hold office, or use the ACF logo or ACF designation. 

8. An Associate Member shall be a student engaged in obtaining a professional forestry education or a recent graduate who does not yet have the required practical forestry experience to apply for Candidate for Member status. Associate Members may not vote, hold office, or use the ACF logo or ACF designation.
  
9. Standards for a Full Member are:
a) graduation from a forestry or natural resource degree-granting program recognized by the Executive Committee
b) five years of practical forestry experience, management, or special forestry classification
c)  not less than one year or more than three years as a Candidate for Member
d)  no undisclosed economic interests or associations with any entity wherein a conflict of interest may exist in representing clients
e)  business ownership or employment status as
(1) an owner, partner or stockholder in a forestry consulting firm, or
(2) an employee of a consulting firm that has one or more of its owners as an ACF Member, or
(3) practice in a firm enrolled in an ACF-approved practice monitoring program.

10. Standards for an Affiliate Member are:  
a) graduation from a forestry or natural resource two-year associate degree-granting program recognized by the Executive Committee 
b) five years of practical forestry experience, management, or special forestry classification 
c) not less than one year nor more than three years as a Candidate for Member 
d) no undisclosed economic interests or associations with any entity wherein a conflict of interest may exist in representing clients. 
e) business ownership or employment status as
(1) an owner, partner or stockholder in a forestry consulting firm, or
(2) an employee of a forestry consulting firm that has one or more of its owners as an ACF Member, or
(3) practice in a firm enrolled in an ACF-approved practice monitoring program. 

11. The Executive Committee shall have the ability to recognize and accept Full, Affiliate, or Candidates for Member applicants with the following educational credentials:

a) Full or Candidate for Member who have earned either undergraduate or postgraduate degrees in forestry or related fields. The degree(s) must provide, by the determination of the Executive Committee, a sufficient education and practical experience to allow the prospective members to serve the interests of their clients. 

b) Affiliate or Candidate for Member who have earned a two-year associate degree in forestry or related fields. The degree must provide, by the determination of the Executive Committee, a sufficient education and practical experience to allow the prospective members to serve the interests of their clients.

 


12. By a unanimous vote on an individual case basis, the Executive Committee may waive any membership requirement except any requirements as set forth in Section 9d and 10d. No individual may be admitted to the membership with less than a bachelors degree. The Executive Committee shall inform the membership at the Annual ACF Business meeting as to the number and type of waivers that have been granted during the previous year.

13. Procedures and additional requirements for membership shall be set in the Bylaws by the Executive Committee in compliance with the preceding Sections.


Article 5: Officers


1. Officers of the Association shall be a President, President Elect, Immediate Past President, Secretary, and Treasurer.

2. An Officer shall be a Full Member or a Retired Member in good standing of the Association.

3. The Secretary and Treasurer shall be appointed annually by the Executive Committee.

4. The President shall preside at all meetings of the Association and shall have all the duties and privileges normally reserved for the office of the Presidency.

5. In the absence or inability of the President to serve, the President Elect shall succeed to the respective duties. Further vacancies in the Presidency, for any reason, shall be filled by the Executive Committee, from its own membership. Such appointment shall be pro tempore, and the individual shall serve until the next regular election of Officers.

6. Officers shall serve for a two year period and their terms shall begin at the conclusion of the appropriate annual business meeting of the Association.


Article 6: Directors


1. A Director shall be a Full Member or a Retired Member in good standing of the Association.

2. There shall be four Directors elected for staggered three-year terms. 3. Each Director shall represent a separate Region as specified by the Executive Committee.


Article 7: Executive Committee


1. The Executive Committee shall be the Officers and Directors of the Association.

2. The Executive Committee shall be responsible for the business of the Association and shall have the control of all funds.

3. The Executive Committee shall appoint an Executive Director.

4. The Executive Director shall have no vote on the Executive Committee.

5. At the Executive Committee’s first meeting following the year in which the number of Affiliate Members exceeds ten percent of the Association’s total membership, the Executive Committee shall create a position on the Committee for an Affiliate Member.  At the following Annual Business Meeting the Committee will fill that position.      

6. The Affiliate Member on the Executive Committee shall serve a three-year term.

7. Procedures for selecting an Affiliate Member for the Committee shall be set in the Bylaws by the Executive Committee.

8. If the number of Affiliate Members decreases to less than ten percent of the Association’s total membership, the Executive 

9. Vacancies in any position other than that of President shall be filled by appointment by the Executive Committee. Such appointees shall hold office until the next regular election of Officers.


Article 8: Executive Director


1. The Executive Director shall serve at the pleasure of the Executive Committee.

2. The Executive Director shall be responsible for the implementation of the business activities of the Association and such other activities as directed by the Executive Committee and the President.

3. The Executive Director shall serve as a non-voting Officer of the Association.


Article 9: Dues


The Executive Committee shall set the dues.


Article 10: Meetings


1. There shall be at least one annual business meeting of the Association.

2. Meetings of the Executive Committee shall be at the call of the President or at least three other members of the Executive Committee.

3. Meetings shall be conducted according to rules of order established by the Bylaws.


Article 11: Committees


1. Committees, as necessary, may be created by the Executive Committee in accordance with the Bylaws.
2. The President, unless otherwise directed by the Bylaws, shall appoint all committees and committee chairmen.
3. Membership on all committees, unless otherwise directed by the Bylaws, shall be conterminous with the Presidency.
4. The Executive Committee shall establish a written charter for all committees and shall establish a termination date for all committees.


Article 12: Ethics


1. The Association, through vote of the membership shall establish a Code of Ethics. Any change in the Code of Ethics shall require affirmative vote of sixty percent of those voting in a national referendum.

2. The Executive Committee shall establish and set forth in the Bylaws procedures for review of alleged violations of the Code of Ethics by a member. The accused member shall be informed of the charges against him, the contents of the charges, and the identity of those making the charges; and be afforded an opportunity to be heard.


Article 13: Amendments


1. Amendments to the Constitution may be proposed to the membership by the Executive Committee or by a written petition of twenty percent of the voting membership, presented to the Executive Committee.

2. Amendments to the Constitution shall be approved upon the affirmative vote of sixty percent of those voting in a national referendum.




Adopted June 28, 1987
Amended June 15, 1990
Amended June 01, 1993
Amended February 01, 1995
Amended July 7, 1996
Amended June 29, 2002
Amended April 23, 2012
Amended October 25, 2016

 



ACF Bylaws


   

Article 1:  Name


1. The name of the Association shall be the Association of Consulting Foresters of America, Inc.  Its official headquarters shall be in the Washington, D.C. area.

2. The official membership emblem of the Association shall be the let­ters ACF, on a green triangular shield.  The design of this emblem may be changed by action of the Executive Committee.

3. Affiliate members may use the Affiliate Member logo provided on the ACF website.


Article 2:  Objectives


1. Objectives of the Association shall be in keeping with the objectives stated in the Constitution.

2. The Executive Committee may refer policy issues to an ad hoc committee for study and recommendations to the Executive Committee.


Article 3:  Membership


1. In addition to membership requirements of the Association of Consulting Foresters of America, Inc.'s Constitution, the Executive Committee may promulgate policies and procedures in accordance with the Bylaws in the following sections. 

2. In the event a regional non-affiliated consulting forester group elects to convert to an ACF Chapter, retired members in the regional group may apply for Retired Member or Candidate Member status in ACF. 

3. Full Members, Retired Members, and Lifetime Members may vote, hold national office and use the ACF or ACF Consultant designation.  Affiliate Members may use the ACF-AM or ACF Affiliate designation.

4. Full Members, Retired Members, Lifetime Members, Affiliate Members, Members-Inactive, Candidates for Member, and Associate Members must abide by the ACF Constitution, Bylaws, and Code of Ethics at all times in conduct of professional and client relationships. 

5. Full Members and Affiliate Members must meet the Continuing Education requirements set by the Executive Committee.  

6. Dues and fees established by the Executive Committee must be paid to maintain membership in the Association. 

7. A Member who no longer meets membership requirements will be asked to resign.  If the member fails to resign, his membership will be revoked.  A Member who is convicted of a felony will have his or her membership revoked. 

8. Members-Inactive who re-qualify for full membership are required to apply for reinstatement to Full Member status.  Prior to reinstatement, the applicant must meet all current Continuing Education requirements and pay the additional prorated Full Member dues for the current year. 


Article 4:  Officers, Directors, and Executive Committee


1. Officers of the Association shall be a President, President Elect, Immediate Past President, Secretary, and Treasurer.

2. There shall be four Directors elected for staggered three-year terms.

3. Each Director shall represent a separate Region as specified by the Executive Committee.

4. As provided for in Article 7 of the Constitution, when the number of Affiliate Members exceeds ten percent of the Association's total membership, the Executive Committee shall elect an Affiliate Member for the Committee.  The Affiliate Member will be nominated and elected according to the following procedure:

a. Region Directors will obtain from each Chapter in their Region not more than one Affiliate Member nominee to the Committee.  In consultation with the Region Chapter Chairmen, Region Directors will select one nominee to submit to the Executive Committee. 

b. Region Directors will submit to the Executive Committee their nominees no later than 30 days prior to the ACF Annual Business Meeting.

c. Each nomination must include a one page biography and qualifications brief.
d. The Executive Committee will vote by secret ballot to elect one nominee for the Affiliate Member position on the Committee.  The elected Affiliate Member must receive a simple majority of the Executive Committee votes.  

e. If no nominee receives a majority of the votes, the nominees with the two highest vote totals will be submitted to the Executive Committee for another vote.

f. The outcome of the vote will be announced during the ACF Annual Business Meeting at which time the Affiliate Member will be seated on the Executive Committee and the three-year term will commence.


Article 5:  Dues and Fees


1. Dues, application and application fees as well as policies and procedures concerning payment of dues and fees shall be established by the Execu­tive Committee. 

2. Upon written notification to the national office of active military service, annual dues will be waived during the period of active duty.


Article 6: Meetings


1. Responsibility for the national conference shall rest with the Ex­ecutive Committee.  The Com­mittee may delegate this responsibility.

2. The Executive Committee may select regional sites for the location of the annual meeting.

3. All meetings of the Association shall adhere to the following agenda:
a)  Call to Order
b)  Anti Trust Statement
c)  Reading of the Minutes
d)  Communications
e)  Committee Reports
f)  Unfinished Business
g)  New Business
h) Adjournment

4. A quorum at the annual business meeting of the Association shall be those members present and voting.  A quorum of the Execu­tive Committee shall be five mem­bers, one of whom shall be an Officer.

5. All meetings shall be conducted according to the latest published edition of Robert's Rules of Or­der, and the ACF Antitrust Policy, except that such additional rules may be established that are not in conflict with these Rules and policy. 


Article 7:  Voting 


1. There shall be one vote for each Full Member, Retired Member, and Lifetime Member.

2. Any election or question other than an amendment to the Con­stitution or Code of Ethics shall be determined by a simple majority of the membership responding to a request for a vote unless provided for elsewhere in the bylaws.

3. Voting in elections shall be by secret ballot sent to the mem­bership no later than thirty days prior to the election date which will be prior to the annual meeting.

4. Officers shall be elected by the membership as a whole.  The Secretary and Treasurer are appointed annually by the Executive Director. Direc­tors shall be elected by the members within their respective Regions.

5. Electronic voting methods are acceptable.


Article 8:  Policy Statements, Position Statements and Administrative Procedures


1. Policy Statements are those motions or resolutions that ex­press the attitude and wishes of the Association members concerning legislation, forestry programs, and the activities of the As­sociation.  They shall supple­ment the Association's Constitution, Policies, and Bylaws and shall serve as "directives" to the Officers in conducting the affairs and communicating the official standpoint of the Association.

2. Policy Statements may be proposed at any time by ten percent or more of the mem­bers and submitted to the Ex­ecutive Committee in writing, which shall then submit the Statement to the Membership by mail for adoption or rejec­tion.  Upon receipt of the af­firmative vote of two‑thirds of the membership responding, the Policy Statement shall be declared adopted for a period not to exceed six years.

3. A Position Statement may be adopted for a period not to exceed one year by ap­proval by a majority of the Executive Committee.  Position Statements must be consistent with the Association's Constitution, Policies, Bylaws, and all current policy and Position Statements.  Executive Committee members may approve Position Statements by written ballot.

4. Administrative Procedures are those specific directives given to the ACF staff by a majority of the entire Executive Com­mittee in a regular or special meeting or by mail ballot and shall be in accord with the Constitution, Bylaws and Policies of the Association.  Administrative Procedures shall supplement the Constitution and Bylaws and shall serve as "operating directives" in conduct­ing the affairs of the Association.


Article 9:  Chapters 


1. The Executive Committee may authorize the establishment of Chapters of the Association, where there is evidence of viable interest.

2. The Executive Committee may at its discretion withdraw authoriza­tion of any Chapter.

3. Chapters shall be governed by the Constitution and Bylaws of the Association of Consulting Foresters of America, Inc.  They may promulgate additional rules necessary to their distinctive circumstances which do not conflict with rules, policies, and procedures of the Association with the exception that a Chapter may set its own rules regarding Affiliate Member voting and office holding.

4. If necessary or expedient for a Chapter to file a Constitution and Bylaws with their State or States, such Chapter Constitution and Bylaws shall not conflict with the Constitution and Bylaws of the Association of Consulting Foresters of America, Inc. with the exception that a Chapter's Constitution and Bylaws may permit Affiliate Member voting and office holding.

5. A Chapter shall have the right to release through its Officers or duly authorized spokesman expressions of opinion, views, statements, or other public pronouncements on matters of in­terest to and affecting the wel­fare of the members of the Chap­ter and the general public.  Said public pronouncements shall not directly, indirectly, or by implication conflict with the Association's Constitution, Policies, Bylaws, Policy Statements, or Position Statements.  Copies of all such public statements shall be furnished to the Executive Com­mittee at the time they are issued.

6. The Association will not assume any responsibility for, nor will it necessarily support the action of any Chapter unless such action shall have first received the approval of the Executive Com­mittee.

7. The Association will not assume any liability for debts incurred by or the expenditure of any Chapter.


Article 10:  Ethics


1. A breach of ethics charge may be made against any member by the following method: 

a. All complaints must be made in writing and submitted to the Executive Committee.  The Complaint must include the notarized signature of the complainant.

1. Complaints by clients require only the signature of the complainant. 
2. Complaints by foresters or others require the signature of the complainant and two ACF members who concur with the complaint. 
b. Within ten (10) days of receiving the complaint, the Executive Committee will forward a copy of the complaint and all evidence to the Ethics Committee Chairman and will send a copy via US Postal Service certified mail return receipt to the member.  At the discretion of the Ethics Committee the name of the complainant(s) may be withheld upon request of those complainant(s) who wish to remain anonymous.  The member respondent will have thirty (30) days from receipt of the complaint to respond with a written defense.  Respondent will send his response to the Ethics Committee Chairman. 
c. A copy of the member respondent response shall be forwarded to the complainant(s) via US Postal Service certified mail return receipt.  Complainant(s) shall have ten (10) days from receipt of respondent’s response to submit a written reply.  Complainant(s) will send his (their) reply to the Ethics Committee Chairman. 
d. The Ethics Committee shall act to dismiss or pursue an investigation of the complaint within thirty (30) days of receipt of complainants' written reply and shall so notify the complainant(s) and respondent via US Postal Service certified mail return receipt.  
e. The Ethics Committee investigates the complaint, it shall complete its investigation and report within sixty (60) days of notifying the respondent and complainant(s) of its intent to investigate the complaint, or shall send notice to complainant and respondent of its need for additional time and the reason(s) why. Upon completion of its investigation the Committee shall send its report and recommendation to the Executive Committee via US Postal Service certified mail. 

2. Executive Committee Actions: 
a. At a time of its choosing but no later than its next regular meeting, the Executive Committee shall review all properly presented charges and may act on the evidence as submitted or may appoint up to three members to further investigate the complaint and report findings to the Executive Committee.  If the Executive Committee appoints another investigation committee it shall notify the respondent and complainant(s) via US Postal Service certified mail return receipt. 
b. On finding just cause the Executive Committee may discipline a member up to and including removal from membership.  Discipline may be made public by publishing action of the Executive Committee to the membership in the ACF Newsletter. 

3. Disciplinary action and investigation procedures need not stop due to any action regarding membership status of the individual charged. 


Article 11:  Amendments


Amendments to the Bylaws may be made by five affirmative votes of the Executive Com­mittee present at any duly called meeting.


Article 12:  Indemnification


Each Executive Committee member, Officer, Director, Executive Director, employee, their heirs, executors and administrators shall be indemnified by the Association against any cost and expenses, including counsel fees incurred in connection with any civil, criminal, administrative or other claims to which that person might be made a party by reason of being a member of the Executive Committee, Officer, Director, or employee of the Association, provided that individual is not adjudged derelict in the performance of assigned duties and that person acted in good faith in what that person considered to be the best interest of the Association with no reasonable cause to believe the action was illegal.



ACF Amendments:  
Adopted June 28, 1987 
Amended June 15, 1990 
Amended June 1, 1993 
Amended February 1, 1995 
Amended July 7, 1996 
Amended February 9, 2002 
Amended February 8, 2010  
Amended February 8, 2013
Amended January 17, 2015
mended February 9, 2017